Group shoots where every attendee collects their own photos
A prom, a ball, a conference, a competition — one event, several hundred people and just as many recipients. Instead of serving each of them separately, you publish one gallery and let attendees order at their own pace.
The bigger the event, the worse email scales
For a single-person shoot, handing over photos is one message. For an event with two hundred people the same task turns into two hundred messages — and each comes back with a question, a follow-up or a request for a different frame.
The classic answer, dumping everything into one cloud folder, looks like a time saving but simply moves the problem onto the attendees. Nobody scrolls through eight hundred photos to find themselves in them. In practice most people give up after a few minutes — and the sales you were counting on leave with them.
Then there is the thing that is easy to forget in group work: event material is hundreds of identifiable people, and an unprotected shared folder means anyone can download anyone.
How Pixchoose handles an event with many recipients
Publish once, serve everyone
You publish the gallery once and hand the link to the organiser. No separate correspondence with each attendee.
Choosing, not downloading
An attendee marks the frames they appear in and confirms. You get a list of orders, not a notification that somebody pulled the whole folder.
A password for attendees
The gallery sits behind a password given only to people who were there, so the material does not circulate beyond the group it was made for.
Zero registration
At two hundred people, every mandatory step costs real orders. An attendee opens the link and starts browsing.
A note on a photo
An attendee can add a remark to a specific frame — a crop or a retouch request. It reaches you together with their selection.
Previews, not originals
Until settlement, attendees view watermarked previews. Full-quality files go out after the order.
A group shoot is not an enlarged individual shoot
The difference is not the number of photos but the number of decisions. With one client you collect one decision and can handle it in a conversation. With two hundred attendees you collect two hundred independent decisions, each made at a different moment — and no email thread carries that.
That is why tools designed for moving files fail here fastest. WeTransfer and a cloud drive solve transport, and transport is not the problem: the problem is that two hundred people each have to point at something independently, and you have to receive all of it in one place and one shape.
A gallery built around choice changes that arithmetic. Every attendee works in parallel, waiting for nobody, and instead of two hundred threads you have one list — sorted, counted and ready to fulfil. At events, that difference decides whether a group shoot is actually profitable or merely looks profitable.
Common questions about group sessions
How does an attendee find themselves among hundreds of photos?
The usual answer is splitting into smaller events — by class, team, programme session or time block. The narrower the gallery, the likelier an attendee reaches the end of it and places an order.
Can I share the gallery only with people who were there?
Yes. You protect the gallery with a password and pass it to the organiser or directly to the group. Galleries are not publicly discoverable and do not appear in search results.
Does each attendee settle separately?
Each attendee marks their own selection independently and sees a counter of their photos. How you settle is up to you — in bulk with the organiser, or individually with attendees.
Will the gallery be slow at a large event?
Attendees view previews optimised for browsing rather than source files, so the gallery stays responsive even on a phone in a hall with average reception.
Handle your next event without two hundred emails
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